Tag Archives: Gmail

How to setup Auto Responder (Vacation Responder) in GMail

GMail Vacation Responder
Many of us will be on vacations sometimes and will may be out of office due to some emergencies. During these days people may feel, you are not responding to their mails. They might be unaware of the fact that you are out of office . To respond to people in these situations you can create an auto responder in your GMail account like as you do in Microsoft  Outlook.

Follow steps as below to setup auto responder.

1) Log into your gmail account.

2) Click on ‘Settings’ link in your gmail home page at the top-left. (Last but one link to ‘Sign-out’ link).

3) In ‘Settings’ page you can find ‘Vacation Responder’ section. By default Vacation Responder will be off.

a) Click on ‘Vacation Responder On’

b) Enter first day and End day, during which you want to send vacation responder.

c) Enter Subject, which will act as subject to your vacation responder.

d) Enter Message that you want to convey. May be saying ‘I am in vaction now, will get back to you as soon as I am in’.

c) Optionally you have an option to send Vacation Responder to only contacts in your inbox by checking the check box, below message edit box. Otherwise Vacation responder will be sent to every mail you receive.

Thats it all set go :) enjoy your vacation :):)

Simplify search in Gmail

Like how we search on Google for information, you can even search in your Gmail account for email messages.

Google search tips are provided in one of my earlier posts.

Following are some search tips for Gmail messages.

Searching based on E-Mail Headers:

a) use to:{emailid} or to:{contactname} for searching emails that you sent for a specific person.
Ex: to:jacob@gmail.com or to:chetan
b) use from:{emailid} or from:{contactname} for searching emails that are from a specific person.
Ex: from:sjoe@yahoo.com or from:San
c) use subject:{text} for searching emails which has subject
Ex: subject:resume
will list out all emails which have subject resume.
Similarly you can search for bcc: or cc:

Searching for Attachments:

a) use has:attachment , to search all email messages which have attachments attached to them.
b) use filename:doc , to search for email messages with attachments and the attachment file name contains doc.
c) you can combine both searches.
Ex: has:attachment filename:pdf

Searching based on Date:

Searching based on date requires you to put date format in yyyy/mm/dd
a) after:2009/02/09 will search for all emails after 09 Feb 2009, but not on the date.
b) before:2009/02/09 will search for all emails that came before 09 Feb 2009, but not on the date.

Boolean operators can also be used while searching in Gmail.
Ex: to:Dany subject:(stocks|news)
above search query searches for emails which are sent to Dany and with subject messages either stocks or news.

Gmail searching by default excludes Trash and Spam messages, if you want to include these folders, use in:anywhere with your search query.
Ex: from:Dany in:anywhere

Beta Tag leaves Google Apps

Till now I havn’t seen, infact nobody, Gmail logo without Beta Tag, since its inception. Likewise all other Google Products have Beta Tag associated with them since their launch. Even though Google’s products became popular and are used by most, Beta tag never disappeared from it’s logos.
Today Google announced, it is removing Beta Tag from its applications.
Gmail, Google Calendar, Google Docs and Google Talk will be free from Beta Tag.
According to Google, “Ever since we launched the Google Apps suite for businesses two years ago, it’s had a service level agreement, 24/7 support, and has met or exceeded all the other standards of non-beta software. More than 1.75 million companies around the world run their business on Google Apps, including Google. We’ve come to appreciate that the beta tag just doesn’t fit for large enterprises that aren’t keen to run their business on software that sounds like it’s still in the trial phase. So we’ve focused our efforts on reaching our high bar for taking products out of beta, and all the applications in the Apps suite have now met that mark.”

If still people want Beta Tag for Gmail, they can enable it through Labs tab under Settings.